Establishment & Administration OBB 2014 17

Vision of the Department

“Create, develop and manage competent human resource and achieve transparency and accountability in Government business”

Policy

Government undertakes appropriate career planning exercise for the civil servants in order to improve the fast deteriorating levels of governance at all levels and ensure that the bureaucracy delivers the required services to all sections of the society effectively and efficiently.

Introduce minimum tenures for senior civil servant posts such as federal and provincial secretaries, chief secretaries, IG and DIGs etc;

Enhance access of information to the general public to the maximum extent feasible by reviewing and revising laws and regulations concerning confidentiality;

Give constitutional protection to public servants to perform their official functions and protect them against political interference;

Re-train the bureaucracy to meet new challenges

Strategic Interventions

Introduction of reforms in group insurance schemes for the employees of Government of Khyber Pakhtunkhwa

Streamlining Housing and Transport Service.

Filling of the vacant posts through fresh recruitment and promotions as per service rules in a transparent and efficient manner

Service delivery improvement by providing  trained, competent and productive manpower to face future challenges

Ensuring the timely availability of staff  against sanctioned positions in the secretariat and field administration

Examine the establishment of a singular robust, integrated and dynamic accountability organization for Khyber Pakhtunkhwa with technical, legal and management experts

Evolution of an effective “Corruption Containment Strategy” by educating holders of public offices and community at large

Greet the esteemed guests in a courteous and hospitable manner in accordance with the traditions and enriched culture of the Khyber Pakhtunkhwa

Improving the management of physical resources

Effective management of transport pool under the jurisdiction of the department.

Departmental Outcome (s) & Output(s)

Strategic Overview

Establishment and Administration, being a regulatory and administrative Department, is working towards efficient administration of both human and physical resources pertaining to the Government, service matters of various groups/services, policies and reforms pertaining to human resource management, anti-corruption and litigation for and against Government in service matters.

Functionally, the Establishment Department has been distributed into four wings i.e. (i) Establishment Wing, (ii) Regulation Wing, (iii) Judicial Wing and (iv) Human Resource Development Wing. The Administration Department has also been distributed into four wings i.e. (i) Admin Wing, (ii) Cabinet Wing, (iii) Protocol Wing and (iv) Benevolent Fund.

The Department is striving hard towards identification, training and placement of a skilled workforce through a fair, transparent and impartial manner. Also it makes efforts to stem the penetration of corruption and other undesirable activities from the system through efficient and effective accountability. The Department is mandated to ensure a fair and just treatment of all Government servants while safeguarding their rights and privileges.

Achievement(s)

The Major achievements of Establishment and Administration Department during the year 2013-14 were:

Restructuring of the Department has been approved in line with the requirements of development and administrative efficiency.

Right to Service Ac 2014t was mobilized

Ehtisaab Commission was mobilized.

Enhanced Security measures for Civil Secretariat were adopted.

Committees are working on monetization of Housing and Transport to streamline Housing and Transport services.

Citizen Feedback Module was launched in all district of the province to get Citizen Feedback.

18 0ngoing Schemes were carried forward.

Three new schemes have been launched in building sector for improvement of  accommodation facility.

Reforms Implementation Cell has been established in the Office Of Chief Secretary for     initiation and overlooking of reforms in all Government Departments.

Provincial Employees Welfare Boards (gazetted/Non-gazetted) have approved replacement of current Welfare dispensation of Group Insurance with “Retirement Benefit and Death Compensation Scheme”.

Improved management of Government Rest Houses under the administrative control of Administration Department.

31 Residential Accommodations were constructed.

160 Government residences were initiated.

Updating of waiting list of Residential accommodation for civil servants has been initiated.

Disposal of more than 60 court cases in favor of the government.

Ejection of 20 illegal occupants from government accommodations.

50 positions of Junior Clerks, 13 Assistants and 31 Stenographers were filled in for various Departments of the Province

Recruitment of Class-IV employees in Establishment & Administration Department as well as in various houses of Khyber Pakhtunkhwa.

Conflict of Interest Bill has been initiated

Updating of Rules of Business has been started.

Human Resource Management policy was devised.

Successful launching of two months customized training of PMS Officers of BS-18.

Planning and conducting of different kinds of training courses.

Series of workshops and awareness campaigns through posting of banners/posters/booklets were launched as part of the corruption awareness strategies and celebrated the world anti-corruption day. Besides this, actions were taken against the positive response generated from general public.

Publication of Annual anti-corruption report prepared by the Department.

Development of a centralized software at Administration and Establishment Department containing information about the service rules relating to various services and posts, policy regarding services associations, functions and procedures of the Department, attached Departments and subordinate offices

Computerization and integration of the important functional areas of the Department such as transport, human resource, inventory, guest houses management and workflow and digital library.

24 vehicles which were allotted to un-authorized persons have been retrieved. In addition 61 more closed projects vehicles were recovered.

POL prices have registered 25% increase since July 2008, but the expenditure has been controlled and restricted to a decrease of 14% under Transport Section

During this financial year 03 new vehicles have been purchased for Chairman and member Service Tribunal.

Two ambulances have been added to the Transport Pool.

121 vehicles were auctioned in three rounds of auction generating revenue of Rupees 58 Million.

Successful oath taking ceremonies of Governor Khyber Pakhtunkhwa, Provincial Ministers, Chief Justice, Peshawar High Court and Chairman Public Service Commission.

Awards distribution ceremony on 23^rd March 2014.

Purchase of equipments as well as furniture for the Provincial Ministers, Advisors and Special Assistants to Chief Minister, Khyber Pakhtunkhwa.

Furnishing of Ministers Residences.

Updating of telephone directory.

Loses to the amount of Rupees 931,619,917/- caused to the Government exchequer in the year 2013-14 were deducted and Rupees 62,416,962/- were recovered from the accused Officers/Officials

Challenge(s)

Streamlining the houses allotment policy and addressing the requisite need.

Prevention of unauthorized allotment of vehicles..

Vacant positions across the province are a serious cause of concern which needs to be addressed more professionally.

An efficient and more robust mechanism needs to be developed to address the cumbersome and lengthy procedure of induction system already in place

Identifying master trainers and ensuring their minimum tenure period to be conformed to improve the effectiveness of HRD Wing

Restructuring and revamping of Anticorruption Department

Continuous capacity building of the Government servants working in different Departments of the Province.

Improvement needed in already placed mechanism of identifying suitable human resource to be appointed in different Departments and set ups of the Government through “Reforms Cell”

Further improvement required for better liaison and harmony among the different attached Departments and wings so that they deliver more efficiently in conjunction with each other.

Need assessment processes / procedures for trainings of Government servants to harness and fine-tune their skill sets.

Ensuring more speedy, transparent and impartial trials of the Government servants already placed.

    Medium Term Budget Estimate(s)